How to Print Labels from a Label Dispenser: A Quick Guide

Updated at: 11/02/2025

Label dispensers are invaluable tools for streamlining various tasks, from organizing your pantry to shipping packages. Whether you're a seasoned professional or a home organizer just getting started, efficiently using your label dispenser is key to maximizing its benefits. Knowing how to properly load and print labels can save you time and frustration, ensuring perfectly aligned and easily dispensed labels every time. Improper use can lead to wasted labels and unnecessary hassle.

This quick guide will walk you through the process of printing labels from your label dispenser step-by-step, covering everything from selecting the right settings to troubleshooting common issues. Let's dive in and learn how to get those labels printed flawlessly, so you can focus on what really matters – organization and efficiency!

Preparation and Safety Guidelines

Tools Needed
Safety Guidelines
  • Always ensure the label dispenser is turned off and unplugged before performing any maintenance or cleaning.
  • Never force a label through the dispenser. This can damage the mechanism or cause injury.
  • Keep fingers and loose clothing away from moving parts during operation to prevent injuries.

Step-by-Step Instructions

  1. Prepare the Scale and Rate

    • Change scale mode to 'Standard' to utilize the weighing platform.
    • Weigh your package on the scale.
    • Ensure the correct postage rate is selected on the rate screen.
    Ensure the correct postage rate is selected on the rate screen.Ensure the correct postage rate is selected on the rate screen.Ensure the correct postage rate is selected on the rate screen.
    Prepare the Scale and Rate

  2. Initiate Label Printing

    • Click the 'Print Label' button.
    Click the 'Print Label' button.
    Initiate Label Printing

  3. Specify Quantity (if needed)

    • Specify the number of labels needed (if printing multiple labels for identical packages).
    Specify the number of labels needed (if printing multiple labels for identical packages).
    Specify Quantity (if needed)

  4. Print Labels

    • Press the green button to initiate printing.
    Press the green button to initiate printing.
    Print Labels

  5. Apply Labels

    • Peel and stick the labels onto your package.
    Peel and stick the labels onto your package.
    Apply Labels

Read more: Ultimate Guide to Preserve Your Stamp Collection: 20 Expert Tips

Tips

  • If you have multiple packages with the same weight, rate, and destination, you can print multiple labels simultaneously.

Common Mistakes to Avoid

1. Incorrect Label Type Selection

Reason: Using the wrong label size or type for your dispenser can lead to jams or misalignment.
Solution: Ensure the label type and dimensions match your dispenser's specifications.

2. Improper Label Loading

Reason: Loading labels incorrectly can cause them to wrinkle, jam, or not feed properly.
Solution: Carefully follow the manufacturer's instructions for loading labels into the dispenser.

3. Ignoring Low Label Warnings

Reason: Continuing to print when the label supply is low can result in printing errors or jams.
Solution: Replace the label roll when the dispenser indicates a low label supply.

FAQs

My label dispenser isn't feeding labels properly. What should I do?
First, check that the label roll is correctly loaded and the core is aligned with the dispenser's spindle. Ensure the labels are peeling cleanly from the backing paper; sometimes a slight adjustment of the roll or a gentle tug on the first label can help. If problems persist, check your dispenser's manual for troubleshooting steps or contact the manufacturer.
How do I print different sizes of labels from my label dispenser?
Most label dispensers don't directly handle different label sizes. You'll need to either use a different label roll with the correct dimensions or, if your printer supports it, adjust your printer settings (like page margins) to accommodate the specific size of your labels. You may need to use label template software to ensure accurate printing.